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The approach of the VISITFLANDERS Convention Bureau is geared towards one single objective, namely to make your conference a success. We use a tried and tested approach for this.

We contact the experts in your field. Whether they’re based at a university, in the business community, or they’re policy-makers, we succeed in creating support for your conference in Flanders on every level.
We set up a Local Organising Committee that includes world-class Flemish experts in your field. In addition to this, we also consult with potential partners in your industry to see whether they are interested.
We develop a bid book or proposal in close consultation with the convention bureaus of our cities. This proposal contains the answers to all your questions – including those questions that you hadn’t even thought of!
You create a positive impact with your conference
Together with the experts, the VISITFLANDERS Convention Bureau also focuses on the legacy of your conference. In other words, we examine how your conference can create a lasting legacy, not just in your industry but also for society as a whole and for the community where your conference was hosted.

At the end of your conference, the VISITFLANDERS Convention Bureau continues to keep its finger on the pulse. We measure the long-term impact of your conference on your host city, the region, the locals, and businesses. Naturally, we provide you with feedback about this. Because we hope to welcome you back in the near future, for another conference.

The better the programme, the more lasting the impact. That is why we reflect on the content of your conference with you, suggesting potential themes and speakers with the help of our experts – no strings attached.
Keep your delegates engaged before and after your conference. The VISITFLANDERS Convention Bureau will gladly develop an activity programme that matches the theme of your conference and, just as importantly, a programme that appeals to everyone. Want to visit a strategic or experience centre? Have a field trip to some of the region’s leading companies? Enjoy a world-class cultural programme or a unique culinary experience? Experience a cycling tour through a tree canopy or the water? Maybe you fancy riding the route of the world-famous Flemish classic cycling races? Then take your pick because you can do all this and more in Flanders.
We actively promote your conference to the many experts in your field. Your conference will be featured in every national and city conference calendar. The VISITFLANDERS Convention Bureau and the experts involved will continually promote your conference programme on social media.
Additional support
The VISITFLANDERS Convention Bureau will gladly go that extra mile to ensure your conference is a success. Do you want to make an inspirational visit to our region? Would the board of your association like to visit us? Do you want our experts to present the bid during your board meeting? Do you want to surprise delegates with a welcome reception in a unique venue? We will gladly take care of this for you.
Your delegates are bound to feel at home in Flanders. Our city partners are at your service, meeting your delegates’ needs from the moment they arrive, right up to their departure. They can also provide plenty of tourism information, for example, which is a crucial aspect for an unforgettable visit.

Want to know more about the services of the VISITFLANDERS Convention Bureau?
Our expert in your field will gladly provide you with all the information that you need.
Why did your fellow associations choose to organise their conference in Flanders?
Read their testimonials here.
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