COVID-19 information for International Conferences & Events
We’ve missed you!
Although we had a rigid prevention strategy and a strong vaccination campaign, Belgium now has issued stricter regulations to slow down the pandemic.
On this page we inform you about the current situation.
(Last update: 6 December 2021)
Planning your event
At this moment...
All private events are banned, except for private gatherings that take place at home, or marriages and funerals.
Indoor public events for more than 200 people cannot take place.
Indoor public events up to 200 people, such as conferences and events (cultural, sports, business, entertainment …), can take place, taking into consideration below rules & regulations, and the applicable protocols which must be followed by the organizer:
- the event must be seated, and face masks are mandatory for participants as of the age of 6 years old.
- the use of the Covid Safe Ticket is mandatory
- the organizer must inform participants, staff members and third parties in a clear and timely manner about the applicable prevention measures;
- the organizer must provide all necessary means for hand hygiene of staff and participants;
- the venue or event location and materials used must be regularly cleaned and disinfected;
- for catering at events, the Hospitality Industry (Horeca) protocol is applicable;
° As from 50 people inside and 100 people outside, the Covid Safe Ticket and prior permission from local government is required.
Use of the Covid Safe Ticket:
- participants must be able to present a Covid Safe Ticket/Digital Covid Certificate upon entry (and an entrance ticket to the event);
- access control must be strict. The CST is personal, the identity of the participant has to be checked.
- for events of multiple days, the organizer must check the validity of the Covid Safe ticket every day.
- if the CST has expired, the participant will be asked to leave the premises immediately and escorted back to the exit or to a testing facility on site and stay there pending another negative test result to be registered according to the applicable rules.
When making use of the CST for outdoor events:
- A tent can be used, provided that at least two sides are left completely open. The use of an air quality meter (CO2) is mandatory, to be placed in the centre of the tent, clearly visible to all participants. The air quality guideline standard is 900 ppm CO2.
- The registration and access area to the event is organized in such a way that the rules of
social distancing can be respected.
A valid COVID Safe Ticket (CST) includes:
- a vaccination certificate: fully vaccinated with an EU approved vaccine, since at least 2 weeks;
- a recovery certificate: valid from 11 days until 180 days after the date of the first positive PCR test;
- a negative PCR test: validity = day of sampling + 48h (2 days);
- a negative Rapid Antigen Test (RAT) performed by a medical professional staff: validity = day of sampling + 24 hours (1 day).
More detailed information is available on the following websites:
* Specific Event Sector Protocols (mainly in Dutch)
* FAQ about Events in Belgium (only in Dutch)
https://fdn01.fed.be/documents/442e3534a2891223a186c28bbfd1be07/FAQ evenementen - 19112021_NL.pdf
* Covid Safety Tickets information
* Event Sector Protocol (only in Dutch)
* Protocol for Fairs and Tradeshows (only in Dutch)
Below you will find useful information and links to assist you in planning your future conference or event in Flanders.
If you have any questions or need further information, don’t hesitate to contact us.
We hope to welcome you soon, with twice the heart, love and hospitality.
Coming to Flanders
If you are not a Belgian resident and you are planning to stay for more than 48 hours in Belgium, the following rules apply.
1. You must complete the Passenger Locator Form (PLF) within 48 hours before arriving in Belgium, even if you’re vaccinated.
- If you are traveling to Belgium by plane, train, bus or boat, a PLF is mandatory, even if you are staying in Belgium for less than 48 hours.
- If you have stayed in a very high-risk country for the past 14 days, you need to fill in the PLF at all times, regardless of the length of your stay.
The PLF can be filled out online via this link: https://travel.info-coronavirus.be/public-health-passenger-locator-form
A. The 27 EU-member states, Switzerland, Liechtenstein, Andorra, Vatican, San Marino, Monaco + the countries on the EU White List:
Based on your country of departure, and the colour code of it, there are 2 categories of countries with specific restrictions:
- travellers with a valid Covid Certificate travel freely to Belgium;
- no test upon arrival and quarantine required.
- Travellers who are fully vaccinated and can prove this with a recognised vaccination certificate and who have a negative test certificate upon arrival (test taken max. 72h before arrival), do not have to get tested on day 1 or quarantine. If you return from a red zone, you must get tested on day 7 without having to quarantine.
- Travellers who do not have a valid Covid Certificate, only essential travel is allowed with a mandatory 10-day quarantine upon arrival, at own cost.
Following the outbreak of the potentially very dangerous Omicron variant, the following countries are put on the list of ‘very high risk’ countries as of November 28:
- Botswana, Eswatini, Lesotho, Malawi, Mozambique, Namibia, Zambia, Zimbabwe, South Africa
- Measures in place: an overview of measures in place in each European country
- Travel plan: provides specific information based on country of departure + country of destination https://reopen.europa.eu/en
- A vaccination certificate proves that you have been fully vaccinated against COVID-19. You are fully vaccinated 2 weeks after your last vaccination dose and if the vaccine is EMA-certified.
- A recovery certificate shows that you have recovered from COVID-19. You have a positive PCR test result no older than 180 days and you no longer need to quarantine.
- A test certificate is proof of a negative COVID-19 PCR test result. (The Belgian Covid Safe Ticket for Events requires a negative test not older than 48 hours)
- a certificate of countries with which Belgium has a bilateral agreement (Wales, England, Northern Ireland) or for which the EU considers the certificate equivalent (Turkey, North Macedonia, Ukraine)
- a vaccination certificate issued by a country that is not part of the EU, only if it fulfils the contains at least the following requirements:
- the certificate is in English, French, German or Dutch;
- it contains the data to identify the person who is vaccinated: name, date of birth and/or ID number;
- mention of the name of the vaccine (only Pfizer, Moderna, AstraZeneca-Vaxzeria-Covishield, Johnson are allowed) and the brand name and the name of the manufacturer or commercial licence holder of the vaccine;
- it contains data to attest all the doses of the vaccine were administered at least 14 days earlier, following the instructions of that particular vaccine;
- indication of the date of the administration of the vaccine(s);
- mention of the country in which the vaccine was administered;
- identification of the issuer of the vaccination, with their signature, stamp, or digitally readable unique certificate identification code
Be safe in Flanders
Face masks or a scarf covering the mouth and nose is mandatory at bus/tram stops, in train stations and on board the vehicles of Belgian Public Transportation, for travellers aged 12 and older.
Here is more information about trams and busses and trains in Belgium.
Information about the cities and regions
Our cities and regions implement the measures of the Belgian government rigorously to contain the further spread of the coronavirus and protect risk groups. You can find the latest information about each city and region, as well as contact details of their MICE team here.
Congress Delegates communication
We advise you to keep a close eye on your own state of health and to remain alert to the 6 golden rules recommended by the Belgian government.
- Follow on-site instructions regarding applicable safety precautions or personnel instructions;
- Social distancing: always keep a distance of 1,5 meters from others, also in queues;
- Always carry a mouth mask with you, to cover your mouth and nose where social distancing is difficult to apply;
- No physical contact: do not shake hands, avoid direct physical contact and avoid touching objects, devices or surfaces with a risk of contamination as much as possible;
- Hand hygiene: wash your hands regularly with soap and water, especially after touching objects, appliances or surfaces with a risk of contamination;
- Cough hygiene: if you cough or sneeze, do it safely in a disposable tissue or in your elbow;
We’ll take good care of you
Flanders offers some of the highest-quality health care services in the world. The national health care system provides benefits for hospital, medical, pharmaceutical, some allied services and ambulance during your stay.
The Belgian State health care system provides in free emergency care for visiting EU citizens, under the same terms as locals, using the European Health Insurance Card, EHIC (formerly E111).
Non EU citizens need a private health insurance to be able to recuperate possible costs. For tourists it is part of their travel insurance. A private health insurance is also necessary for EU citizens who want to cover non-emergency care plus (like repatriation etc.).
What to do when you get ill?
If you have any of the following symptoms (cough, respiratory problems, fever, aches and pains, fatigue, loss of smell or taste, diarrhoea), please follow these steps:
- Stay at the accommodation / holiday residence / hotel … (even if your symptoms are mild).
- Inform the owner/manager who will call a general practitioner (GP) and report your symptoms.
- Don't go to the GP or to a hospital accident & emergency unit on your own initiative.
- The GP will tell you by phone what to do. E.g. to go to your GP practice or a triage centre for a test.
- Make a list of all the people you came in close contact with.
- Did you test positive? A government employee will call you to start the contact tracing.
If the GP suspects that you have COVID-19, they will test you or refer you to the local triage centre. The test will be sent to the lab for analysis that same day.
Stay at the accommodation / holiday residence / hotel … as long as you haven’t received the test results. In the meantime, your GP will ask you to make a list of all the people you came into contact with up to two days before your symptoms began. This list will only be used if your test is positive, as part of the contact follow-up.
You will always receive your test results, regardless of whether the outcome is positive or negative. Did you test positive? Your health condition will be closely monitored, and you will be prescribed the necessary treatment. The contact centre will take the necessary steps to inform the people close to you and your contacts that they may have been exposed to a COVID-19 carrier.
In order to avoid COVID-19 once again spreading throughout the population, we are performing contact tracing.
If somebody falls ill due to the virus that causes COVID-19, we ask that sick person for the names of people he has been in contact with. It is, after all, possible that those people are infected with the virus.
We then phone or visit those contacts. We provide advice on what they should do to prevent them from infecting other people in their immediate vicinity. The more infections we can avoid in this way, the better.